Four Sides Retreats
Terms & Conditions
Please read these terms carefully before booking a retreat with Four Sides.
These Terms and Conditions govern the contractual relationship between the participant (The Client) and Four Sides Retreats (The Company) concerning the Retreat. By submitting a booking form and paying the deposit, The Client accepts these Terms and Conditions.
Booking and Payments
Deposit
A non-refundable deposit of 50% is required at the time of booking to secure The Client's place on the Retreat. The reservation is not confirmed until the deposit payment is received and The Company issues a booking confirmation.
Final Payment
The remaining balance of the Retreat fee is due 90 days prior to the Retreat start date. If the final payment is not received by this deadline, The Company reserves the right to cancel The Client's booking without refunding the initial deposit.
Late Bookings
Bookings made within 90 days of the Retreat start date require full payment at the time of booking.
Cancellations and Refunds
Cancellation by The Client
All cancellation requests must be received by The Company in writing via email. Refunds will only be given if The Client's space is booked by another Client (minus initial 50% deposit). Note: No-shows and failure to complete the Retreat are not eligible for any refund.
Cancellation by The Company
The Company reserves the right to cancel the Retreat at any time due to unforeseen circumstances, including but not limited to force majeure, natural disasters, political instability, or if the minimum number of participants is not met. If The Company cancels the Retreat more than 90 days prior to the start date, The Client will receive a full refund of the deposit payment. If The Company cancels within 90 days of the retreat start date, an alternative date may be offered and a full refund is not guaranteed. The Company is not responsible for any expenses incurred by The Client in preparation for the Retreat, such as airline tickets, travel insurance, or visa fees.
Travel Requirements
Travel Costs
The Client is solely responsible for the cost of travel to and from The Retreat.
Health, Fitness, and Liability
Health and Fitness Disclosure
The Client warrants that they are medically and physically fit to participate in the activities planned for the Retreat, including daily fitness sessions, running, and excursions. The Client must inform The Company of any pre-existing medical conditions, injuries, or concerns on the booking form.
Release of Liability
The Client acknowledges that participating in the Retreat involves physical activity and potential risks. The Client agrees to assume full responsibility for any risks, injuries, or damages, known or unknown, which might occur as a result of participation in the Retreat activities.
Retreat Conduct
The Client must comply with all local laws and follow the instructions of The Company's staff and activity leaders. The Company reserves the right to dismiss The Client from the Retreat if their behaviour is disruptive or dangerous to themselves or others, without any refund.
Amendments
Minor Changes
The Company reserves the right to make minor changes to the itinerary, accommodation, or scheduled activities (e.g., due to weather, local conditions, or availability of service providers) without prior notice.
For any questions about these terms, please contact us at [email protected]
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